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Your Facebook lead form ads are generating interest, but those leads are sitting idle in Facebook’s ad manager—waiting for nurture that never comes. Without an automated pipeline, each lead requires manual entry into your marketing system, costing time and losing momentum. LeadSync solves this by instantly syncing your Facebook leads to AutopilotHQ (now Ortto), where they trigger marketing automation journeys, nurture sequences, and personalized campaigns—all within seconds of submission.
Log into your AutopilotHQ account (the platform was rebranded from Autopilot, so you may see either name depending on when you signed up). Navigate to Settings > Integrations > API and copy your API key. Keep this key handy—you’ll paste it into LeadSync in the next step.
Open LeadSync and go to Connections. Click Add New Connection and select AutopilotHQ from the destination list. Paste your API key into the connection form and click Save. LeadSync will verify the key and confirm your connection.
Once connected, you’ll see connection options. Choose your default Autopilot List where leads will be added—this is the audience segment that will trigger your automation journeys. You can override this per integration if you need different lead forms to populate different lists.
Create a new integration in LeadSync and select Facebook Lead Ads as your source. Authorize your Facebook page when prompted (LeadSync uses OAuth, so you won’t share your password). Select the lead form you want to sync, and confirm the form fields LeadSync detects.
This is where the magic happens. Map each Facebook form field to an AutopilotHQ field. Email is required to create or update contacts. First name and last name are standard; add any custom fields your form collects (phone, company, job title, budget, timeline, etc.). LeadSync supports field type mapping, so a date field in your form will sync as a date field in Autopilot, not a string. This ensures your automation can handle data correctly—for example, triggering journeys based on date ranges.
Before going live, test the integration. Submit a test lead through your Facebook lead form (or use your test form submission if you have one). Within 30 seconds, that lead should appear in your AutopilotHQ list. Check that all fields populated correctly, then activate the integration.
Journey Triggers: Once a lead lands in your AutopilotHQ list, set up list-based automation. Create a journey triggered by list membership, and add email sequences, SMS messages, or task assignments. LeadSync ensures every lead starts that journey automatically.
Custom Fields with Type Support: If your form asks for a budget range or decision timeline, map those to Autopilot custom fields with matching types (single-select, number, date). Your journeys can then segment leads based on these values—high-budget leads get premium offers, short-timeline leads get faster follow-up.
List Assignment Rules: You can set up multiple Facebook form integrations, each routing to a different Autopilot list. For example, “Sales Leads” go to one list, “Webinar Signups” go to another. Each list triggers its own journey.
Marketing Automation at Scale: Because LeadSync syncs every lead in real-time, your nurture sequences run 24/7 without manual work. You’re free to focus on strategy—automating the execution.
Some teams need leads in multiple places. LeadSync lets you sync a single Facebook lead form to AutopilotHQ and email, and Slack, and Google Sheets simultaneously—no duplicate integrations, no Zapier chains. Here are other ways to extend your lead pipeline:
Leads sync within 10–30 seconds of form submission. Most arrive within 15 seconds, allowing your automation sequences to start almost immediately while the lead is still in “thinking mode.”
Autopilot was rebranded to Ortto in 2023. If your account still shows “Autopilot,” it will automatically update to Ortto branding over time. The API and integrations work the same way—LeadSync supports both names and both systems.
Yes. LeadSync detects the field type in AutopilotHQ and maps accordingly. If your form has a “Decision Timeline” date field and you map it to an Ortto date custom field, the date will sync correctly—and your automation can trigger actions based on that date (e.g., “send follow-up if decision date is within 30 days”).
LeadSync charges a single monthly fee per integration, not per lead. You can send 100 leads or 10,000 leads to the same AutopilotHQ destination for the same price. No Zapier subscription, no per-action charges.
Absolutely. Create one integration for each Facebook form, and assign each to a different AutopilotHQ list. Your sales form goes to “Sales Leads,” your webinar form goes to “Webinar Attendees,” etc. Each list can trigger its own journey.
LeadSync is built specifically for lead syncing—no rate limits, no action credits, and faster delivery (10–30 seconds vs. 30 seconds to several minutes with Zapier). Plus, a single LeadSync integration is cheaper than Zapier’s per-task model when you’re syncing hundreds of leads per month.
Yes. LeadSync offers a 14-day free trial with full access to all features, including AutopilotHQ syncing. No credit card required to start.
You can create custom fields in AutopilotHQ to match any form field. LeadSync supports mapping to those custom fields, so no data is lost. If a field isn’t essential, you can skip mapping it.
No, but you don’t need to. Map each form field once to its corresponding Autopilot field. If you need the same data in multiple places (e.g., phone number in both a custom field and an SMS field), create those fields in AutopilotHQ first, then map once in LeadSync.
Looking for a different destination for your Facebook leads? These integration guides walk you through setup step by step:
Waiting to manually process leads is a race you’ll always lose. With LeadSync and AutopilotHQ, every Facebook lead automatically enters your nurture funnel, triggering personalized journeys and building relationships at scale. Set it up in under 5 minutes, test it with one lead, and watch your conversion rate climb as your team spends less time on data entry and more time on strategy.
Ready to automate? Start your free 14-day trial of LeadSync and sync your first lead to AutopilotHQ today—no credit card, no commitments.
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